Certification Outsourcing Officer - Montesquieu Institute

(F/M)

VACANCY NOTICE REF.: EASA/AD/2012/003

Deadline for applications: 16/02/2012 at 23:55 hrs

Date of publication: 16/01/2012

CET (Cologne time)

Type of contract: Temporary Agent

Place of employment: Cologne, Germany

Function group and grade: AD 6

Duration of contract: 5 years, with possibility of extension

Monthly basic salary: 4.921,28 EUR at step 1 plus, specific allowances where applicable.*

Organisational unit: Certification Outsourcing Section, Applications & Procurement Services Department, Finance

• & 

  Business Services Directorate

Reporting to: Certification Outsourcing Section Manager Possible reserve list valid until: 31/12/2013 (the

validity of the reserve list may be extended)

ORGANISATIONAL

LOCATION The Finance & Business Services Directorate:

The Finance & Business Services Directorate delivers the following services: Finance (budget and accounting),

establishment of the Agency's Business Plan, Applications Management, Outsourcing to National Aviation

Authorities and Qualified Entities, Procurement, IT/IS and Corporate Services including Facility Management.

The Applications & Procurement Services Department is responsible for the implementation of the Fees &

Charges regulation, the administrative management of applications and certificates, the outsourcing of certification tasks to National Aviation Authorities and Qualified Entities and the general procurement of the Agency.

The Certification Outsourcing Section is responsible for the assignment (and subsequent monitoring) of

certification and generic projects to appropriate internal or external resources, as determined by the Applications

Management section. A significant amount of work is outsourced to external resources, namely the National

Aviation Authorities, and to Qualified Entities. The framework service contracts under which this is done are

negotiated and managed by the section, together with the requisite financial arrangements including budget

planning, budget monitoring and reimbursement for the work performed.

JOB CONTENT

Reporting to the Certification Outsourcing Section Manager, the job holder will assist the Section in organising

and promoting the procurement of certification services from external service providers. This includes the related

contractual, financial and administrative arrangements in order to ensure an effective and efficient outsourcing in

accordance with the Agency's needs.

The jobholder will be in particular responsible for:

The organisation, monitoring and follow up of the outsourcing of certification tasks by: o

Developing and negotiating contractual and financial arrangements with certification service providers ;

o

Monitoring the budget for the outsourcing ;

o

Monitoring and verifying the purchasing of certification tasks ;

o

Participating in relevant EASA working groups.

Establishing and maintaining good working relations with providers of certification services by: o

Preparing and performing regular meetings with National Aviation Authorities and Qualified Entities in

order to exchange information in respect to the provision of certification services and the related

administrative processes;

o

Developing the relevant procedures, work instructions and policies for the outsourcing of certification

TE.HR.00061-001

© European Aviation Safety Agency. All rights reserved.

Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet

tasks, the related contractual and financial arrangements thereof;

o

Monitoring and analysing the administrative performance of service providers through contractual

oversight and audits.

The provision of analyses, reports and statistics on outsourced certification tasks in order to support the EASA

management in its decision making by: o

Monitoring and analyzing administrative performance of service providers;

o

Compiling statistical data and key figures from the Agency's SAP system;

The compilation of regular scoreboard data and data for financial planning;

Participating in accreditation audits in order to ensure that service providers have the necessary

administrative organisation, processes and expertise in accordance with the related contractual arrangements.

PROFESSIONAL QUALIFICATIONS AND OTHER

REQUIREMENTS A. ELIGIBILITY CRITERIA

• 1. 

  At least a level of education which corresponds to completed university studies attested by a diploma when the

normal period of university education is three years and, after having obtained the university degree, at least

3 years of professional experience;

OR

Where justified in the interests of the service, professional training of an equivalent level, in a relevant

technical domain and, after having completed the professional training, at least the professional experience

indicated in the table below:

Duration of the professional training in

Professional experience in years

years

Less than 1 year

9 years

At least 1 year but less than 2

8 years

At least 2 years but less than 3

7 years

3 years or more

6 years

• 2. 

  Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another

language of the Communities to the extent necessary for the performance of his/her duties;*1

3.

Be a national of a Member State of the European Union, Norway, Iceland, Liechtenstein or Switzerland;

• 4. 

  Be entitled to his or her full rights as a citizen;*2
• 5. 

  Have fulfilled any obligations imposed by the applicable laws on military service;
• 6. 

  Meet the character requirements for the duties involved and
• 7. 

  Be physically fit to perform the duties linked to the post.*3

B. SPECIFIC COMPETENCES AND SKILLS

• a) 

  Essential

Proven familiarity with EU and non-EU Civil Aviation Authorities and other organisations operating within the

scope of the Agency's certification activities as shown by training and/ or professional experience;

Completed university studies in a technical domain and/or technical training on an equivalent level;

Proven experience in developing procedures, work instructions and policies with respect to technical and/or

administrative processes;

Good ability to write clear and concise reports;

Very good knowledge of current IT tools;

Very good communication skills;

Very good command of both written and spoken English.

*1

In addition, in order to be eligible to their first promotion, staff members have to have a working knowledge of a third EU

language, as described in the applicable Staff Regulations and Implementing Rules. *2

Prior to the appointment, the successful candidate will be asked to provide a Police certificate confirming the absence of

any criminal record. *3

Before being engaged, a member of the temporary staff shall be medically examined by one of the institution's medical

officers in order that the institution may be satisfied that he fulfils the requirements of Article 12 (2)(d).

TE.HR.00061-001

© European Aviation Safety Agency. All rights reserved.

Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet

• b) 

  Advantageous

Knowledge of the EU legal requirements for certification of aeronautical products and organisations;

Practical authority- and/or industry-working experience in the fields of aeronautical products certification,

approval of organisations, flight standards or operations;

Practical experience in the area of third party auditing;

Professional experience in the field of data management;

Professional experience in multicultural environments;

Practical experience of an ERP tool as shown by training and/or professional experience.

For applications to be valid, the candidates must submit their application through the eRecruitment*4

tool including:

the completed electronic EASA application form;

a motivation letter of no more than one page, explaining why the candidate is interested in the post and what

her/his added value would be to the Agency if selected.

FOR FURTHER DETAILS ON THE AGENCY'S RECRUITMENT PROCEDURE, PLEASE CONSULT

"RECRUITMENT PROCEDURE" UNDER THE SHORTCUTS. *SUMMARY OF CONDITIONS OF

EMPLOYMENT

Depending on the individual family situation and the

• 1. 

  Salaries are exempted from national tax, instead a

place of origin, staff members may be in addition entitled to:

Community tax at source is paid;

• 2. 

  Annual leave entitlement of two days per calendar

month plus additional days for grade, distance

• 6. 

  Expatriation or foreign residence allowance;

from the place of origin and in addition on average

• 7. 

  Household allowance;

16 EASA holidays per year;

• 8. 

  Dependant child allowance;
• 3. 

  General and applicable technical training plus

professional development opportunities;

• 9. 

  Education allowance;
• 4. 

  EU Pension Scheme (after 10 years of service);
• 10. 

  Installation allowance and reimbursement of removal

costs;

• 5. 

  EU Joint Sickness and Insurance Scheme, accident

and occupational disease insurance coverage,

• 11. 

  Initial temporary daily subsistence allowance;

unemployment and invalidity allowance and travel

• 12. 

  Other benefits.

insurance;

For further information on the respective

conditions, please consult the "Working for Us"

section of the EASA web site:

http://www.easa.europa.eu/recruitment/working-

for-us.php

COMMITMENT

Declaration of commitment to serve public interest

Commitment to promote equal opportunities:

independently:

The Agency is an equal opportunities employer and

The jobholder will be required to make a declaration of

strongly encourages applications from all candidates

commitment to act independently in the public interest

who fulfil the eligibility and selection criteria without any

and to make a declaration in relation to the interests

distinction whatsoever on grounds of nationality, age,

that might be considered prejudicial to his/her

race, political, philosophical or religious conviction,

independence.

gender or sexual orientation and regardless of disabilities, marital status or other family situation.

4

https://erecruitment.easa.europa.eu/default.aspx

TE.HR.00061-001

© European Aviation Safety Agency. All rights reserved.

Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet

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