JITs Network Secretariat Co-ordinator - Montesquieu Institute

EUROJUST

Vacancy notice for the post of:

JITs Network Secretariat Co-ordinator Reference: 10/EJ/CA/05 Contract agent FG IV M/F

Applicants are invited to apply for the post of

JITs Network Secretariat Co- ordinator.

EUROJUST is a European Union body established in 2002 (Council Decision 2002/187/JHA of 28 February 2002 on the setting up of EUROJUST, amended by Council Decision 2003/659/JHA of 18 June 2003 and by Council Decision 2009/426/JHA of 16 December 2008 on the strengthening of Eurojust) to enhance the effectiveness of the competent authorities within Member States dealing with serious cross-border and organised crime.

The College of EUROJUST is composed of 27 National Members, one nominated by each EU Member State. The College elects one of the National Members to be its President. The Administrative Director is responsible, under the supervision of the President, for the day-to-day administration of Eurojust and staff management. For further information, please consult our website: www.eurojust.europa.eu

The concept of Joint Investigation Teams (hereinafter: JITs) finds its legal basis in the Convention on Mutual Legal Assistance in Criminal Matters established by Council Act of 29 May 2000, aiming at improving co-operation between judicial and law enforcement authorities, and in the Council Framework Decision of 13 June 2002 on Joint Investigation Teams.

The Network of National Experts on Joint Investigation Teams (hereinafter JITs Network) was established in July 2005 and consists of at least one expert per Member State. Council Document 11037/05 details inter alia the JITs Network's tasks as follows:

· Facilitating the setting up of JITs by disseminating information about the legal framework and the possibilities of setting them up (conferences, training sessions, seminars, etc.);

· Providing expertise and information about the national legal framework concerning JITs, information about competent authorities to contact, overcoming linguistic problems, etc;

· Collecting and receiving information about best practices as well as on obstacles and problems encountered in the setting up and organisation of a JIT;

· Being in a position to have close contact with Eurojust and Europol when dealing with JITs, with a view to facilitating the association of those bodies to JITs and to providing and exchanging expertise about the national legal framework and best practices;

· Working closely with the European Judicial Network (EJN) in as much as this is appropriate to improve the tools of the EJN in relation to JITs.

As stated in Article 25a (2) of Council Decision 2009/426/JHA of 16 December 2008 on the strengthening of Eurojust and amending Council Decision 2002/187/JHA setting up Eurojust with a view to reinforcing the fight against serious crime, "the Secretariat of the Network for Joint Investigation Teams and of the network set up by Decision 2002/494/JHA shall form part of the staff of Eurojust. These secretariats

shall function as separate units. They may draw on the administrative resources of Eurojust which are necessary for the performance of their tasks. Co-ordination between the secretariats shall be ensured by Eurojust." The JITs Network Secretariat Coordinator will be responsible for facilitating the JITs Network's operation (e.g. setting up, maintaining and improving the Networks`

information and communication channels) as well as for co-ordinating the organisation of the meetings of the JITs experts.

The JITs Network Secretariat Co-ordinator will report to the Administrative Director/Deputy Administrative Director.

Eurojust is undergoing an organisational structure review; depending on its outcome, the job's scope of accountabilities might be revised.

• 1. 

  Key accountabilities

The successful applicant will be responsible for:

· Setting up and managing the internal organisation of the secretariat to the national experts on Joint Investigation Teams (hereafter called the "JITs Network Secretariat") as a separate unit within the administration of Eurojust;

· Initiating and managing the JITs Secretariat information and communication systems in accordance to the needs of the national experts on Joint Investigation Teams, in order to assist them to fulfil their tasks;

· Disseminating proactively relevant legal and practical information to the national experts on Joint Investigation Teams and support the interaction and exchange of information amongst each other;

· Promoting the activities of the national experts on Joint Investigation Teams and the JITs Network Secretariat;

· Developing and implementing strategies and policies for the JITs Network Secretariat together with the national experts on Joint Investigation Teams;

· Interfacing between the Eurojust administration and the national experts on Joint Investigation Teams;

· Ensuring resources are used in the most efficient, effective and economic manner, with a view to enabling the national experts on Joint Investigation Teams to fulfil their tasks;

· Co-ordinating the financial and budgetary aspects and liaising with the Eurojust Budget, Finance and Procurement Unit;

· Co-ordinating and organising the meetings of the national experts on Joint Investigation Teams in collaboration with partners, in particular Eurojust and Europol;

· Facilitating the co-operation of the national experts on Joint Investigation Teams with Eurojust and Europol as well as with other authorities, organisations and bodies at national, European and international level.

2. Qualifications and experience required

a- Eligibility criteria

Candidates will be considered for the selection phase on the basis of the following criteria to be fulfilled by the closing date for applications:

· A level of education that corresponds to completed university studies of at least 3 years attested by a diploma;

or

· Professional training of an equivalent level in a relevant domain attested by a diploma or certificate of completion and, after having completed such professional training, at least the required number of years of professional experience as indicated in the table below: Professional training Professional experience

3 years or more 3 years From 2 years to 3 years 4 years From 1 year to 2 years 5 years From 6 months to 1 year 6 years

· Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another language of the Communities to the extent necessary for the performance of his/her duties.

Furthermore, in order to be eligible, a candidate must:

· Be a national of one of the Member States of the Communities;

· Enjoy his/her full rights as a citizen;

· Have fulfilled any obligations imposed on him/her by the laws on military service;

· Meet the character requirements for the duties involved;

· Be physically fit to perform his/her duties.

b- Selection criteria

Candidates selected on the basis of the above eligibility criteria will then be evaluated according to the following selection criteria:

Essential

· Professional experience and knowledge in the areas mentioned above under "key accountabilities";

· University degree in law (preferably with a specialisation in criminal law and criminal procedure) or the professional training, as stated under eligibility criteria, should be in the area of law enforcement ;

· At least 3 years working experience relevant to the post;

· Experience in the area of administration and/or management (please give concrete examples);

· Good knowledge of the legal framework of the Joint Investigation Teams;

· Familiarity with the EU legal framework and practices;

· Experience in legal research and analysis and in drafting reports;

· Excellent oral and written communication skills;

· Very good command of both written and spoken English;

· Excellent planning and organising skills;

· Good interpersonal skills to effectively and diplomatically interact with staff and third parties at all levels;

· Good working knowledge of MS Office applications;

· Discretion and ability to keep confidentiality.

Advantageous

The following characteristics are considered as additional assets:

· Professional experience and/or excellent knowledge of the law enforcement/judicial environment;

· Experience as national expert on Joint Investigation Teams;

· Experience in working in a multicultural environment;

· Knowledge of additional EU languages.

3. Selection phase

A Selection Board is nominated by the Appointing Authority. The Human Resources Unit assists the Selection Board by checking the fulfilment of all formal requirements and eligibility criteria. The responsibility for any decision made during this exercise lies with the Selection Board. Failure to comply with one of the formal requirements or eligibility criteria will result in a disqualification of the applicant concerned. The Selection Board then makes the decision on who is to be considered an eligible applicant for the selection process, in accordance with the requirements outlined in the vacancy notice, and decides from among the eligible applicants those who are to be invited to attend an interview. Candidates invited for an interview may be asked to undergo a written test. Shortlisted candidates may be required to undergo an assessment through an external centre.

The selection phase consists of an interview with the Selection Board, in order to evaluate the capacities of the candidates to perform the key accountabilities mentioned above. During the interview, special attention will be paid to the specific knowledge required for the post and the suitability and capacity of the candidate to adapt to a multicultural environment. The work of the Selection Board ends with the

drawing up of a list of applicants suitable and a list of applicants unsuitable to occupy the position advertised.

Reserve list

The list of suitable applicants is submitted to the Appointing Authority, who decides on the appointment of the successful candidate and the establishment of a reserve list for the post advertised. Candidates should note that inclusion on the reserve list does not guarantee recruitment. Recruitment will be based on availability of posts and budget. The reserve list may be used by other units or services in order to fulfil the same or similar positions within Eurojust.

The reserve list for this post will be valid until 31 December 2011 and may be extended at the discretion of the Appointing Authority of Eurojust.

4.

Contractual conditions

The Appointing Authority will appoint the successful candidate as a member of the contract staff pursuant to Article 3(a) of the Conditions of employment of other servants of the European Communities, to which he/she will be subject, for a period of 3 years. The contract may be renewed.

Remuneration will be based on the Community scale of salaries. Pay is subject to Community tax and other deductions laid down in the Staff Regulations.

Remuneration is, however, exempt from any national taxation.

The grade for this position is: FG IV. The basic monthly salary of a contract agent in the first step at FG IV grade 13 (i.e. professional experience of up to 7 years) is approximately EUR 3086; in the first step at FG IV grade 14 (i.e. professional experience of more than 7 years), the basic monthly salary is approximately EUR 3491; and in the first step at FG IV grade 16 (i.e. professional experience of more than 20 years), the basic monthly salary is approximately EUR 4470, before any deductions or allowances. The place of employment will be The Hague, where Eurojust has its official seat. Prior to contract signature, the successful candidate will be requested:

• - 

  to provide Eurojust with original or certified copies of all relevant documents proving the candidate's eligibility criteria, including an extract from the candidates police file; and
• - 

  to undergo a compulsory medical examination to establish that the candidate meets the standard of physical fitness necessary to perform the duties involved.

For any further information on contractual and working conditions, please refer to the Staff Regulations of Officials of the European Communities and its Conditions of employment of other servants of the European Communities, which are available on the following web page:

http://ec.europa.eu/dgs/human-resources/publications_en.htm

Confirmation of appointment

Contract staff is required to serve a probationary period of nine months.

Essential requirement for the selected applicants: Security Clearance

Eurojust requires selected applicants to sensitive posts to undergo a security screening procedure and obtain a positive national opinion. The level of the latter depends on the specific classified data that post-holders deal with. For this post, the required level of clearance is SECRET.

Applicants who currently hold a valid and positive national security screening opinion at the above-mentioned level do not need to obtain a new one. They shall then provide a copy of such opinion to Eurojust and specify the issuing authority, level and date of expiry. In case the temporal validity of the opinion expires within a year, the renewal procedure shall be initiated expeditiously.

In case selected applicants do not currently hold a valid and positive national security screening opinion at the above-mentioned level, Eurojust will require them to sign a pre-screening self-declaration. Eurojust will request such opinion from the National Security Agency of the applicants' state of nationality.

In case such agency issues a negative opinion at the above-mentioned level after the signature of the contract of employment, Eurojust has the right to terminate the latter.

Declaration of commitment to serve public interest independently

The successful candidate will be required to make a declaration of commitment to act independently in the public interest and to make a declaration in relation to interests that might be considered prejudicial to his/her independence.

The successful candidate will be required to carry out his/her duties and conduct him/herself solely with the interests of the Communities in mind; he/she shall neither seek nor take instruction from any government, authority, organisation or person outside his/her institution. He/she shall carry out the duties assigned with objectivity, impartiality and loyalty to the Communities.

Equal opportunity

EUROJUST applies a policy of equal opportunity for men and women and accepts applications without distinction on grounds of sex, race, colour, ethnic or social origin, genetic characteristics, and language, religious, political or other convictions or opinions, financial situation, disability, age, sexual orientation, marital status or family situation.

5.

Submission of applications

Your application must be sent to applications@eurojust.europa.eu by no later than 25

th of July 2010 at midnight CET.

Please indicate the reference number on the application form, in the heading of your e-mail and in all future correspondence relating to this application.

Candidates must use the E-application form available on the website of Eurojust and must mention the reference number and the title of the post for which they are applying. All the questions on the form must be answered in full. The application form must be completed in English. Eurojust publishes multiple posts at the same time and if the candidate wishes to apply for more than one post, he/she must submit a separate application form for each post.

Should applicants be invited for an interview, in order for the application to be considered complete, they must bring with them on the day of the interview originals or certified photocopies of all the supporting documents for their educational qualifications and employment (diplomas, certificates, statements of employment, professional references, etc.) and photocopies of these documents necessary to prove that they fulfil the eligibility criteria.

All documentary evidence of professional experience must indicate both start and end dates of previous positions and the start date of the position held currently.

Eurojust has the right to disqualify applicants who fail to submit all the required documents on the date of the interview.

Please note that any documents submitted will not be returned to the candidates.

Application forms sent by fax or by post will not be accepted, except for candidates who have a proven disability that prevents them from applying via e-mail. These candidates may submit by post, no later than the indicated closing date for the submission of applications (the postmark date will serve as proof), a printed version of the application form, and mail it indicating the reference number of the selection procedure and title of the post to: EUROJUST, Recruitment Office, P.O. Box 16183, 2500 BD The Hague, The Netherlands.

Closing Date: Closing dates for the submission of applications are strictly adhered to. Your application must be sent to applications@eurojust.europa.eu by 25

th of July 2010 at midnight CET. In the heading of the e-mail, the reference number of the post and the title of the post for which a candidate is applying must be mentioned.

To summarise: The application form must be fully completed in English. Applications must be sent to applications@eurojust.europa.eu no later than the indicated closing date, mentioning the reference number and the vacancy and title of the position in the header of the e-mail.

The Human Resources Unit will acknowledge receipt of applications. Due to the volume of applications, only candidates selected for the interviews will be contacted further. Candidates are invited to follow the recruitment process status on the

Eurojust website.

Please note that the Selection Board's work and deliberations are strictly confidential and that any contact, direct or indirect, with its members is strictly forbidden.

All personal data collected for any selection procedure to be handled by Eurojust will only be used for its purposes and will in no case be transmitted to any third party.

Any data provided will be treated in the strictest confidence and with high standards of security. All documents provided to Eurojust during any selection procedure will be kept in Eurojust's files and will not be returned to applicants. Applicants' documents will only be kept for as long as it is mandatory to fulfil the requirements of existing auditing/control procedures applicable to Eurojust. The Head of the HR Unit of Eurojust acts as controller of such data, which will be collected and further processed in full compliance with all applicable data protection regulations and, in particular, with the rules on the protection and processing of personal data at Eurojust (OJ C 68/1, 19.3.2005). The rights of information, access, correction, blocking and deletion of personal data are guaranteed under these rules.

Date of publication on Eurojust website: 22.06.2010 (updated)

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